Parent Update, Friday, May 4, 2018
Posted 04-05-2018 10:57AM

Good morning Pretoria Campus Parents,

We hope everyone enjoyed a pleasant break. On behalf of all faculty and staff here on the Pretoria Campus, a huge thank you to our Parent Association for demonstrating their care and appreciation this week. The daily treats have made everyone feel very special!

Today we have two events for our parent body:

1. MS Classroom Without Walls 2018-2019

A parent meeting will be held today at 2:00 p.m. in the Library Annex regarding the MS CWW Camp 2018-19 for students currently in grades 5-7.  The CWW shall be taking place from Monday, September 3 to Thursday, September 6 at Camp Cyara in Hekpoort.  To view the Camp and its facilities please click here

2. Band & Choir Concert

The AISJ Pretoria Bands and Choir Concert which takes place this afternoon, will begin with our Grade 5 students and Beginning Band Middle School students, most of whom began  learning their instruments in August of this year. They have made remarkable progress and will share with you several Band arrangements in our upcoming Band & Choir Concert on Friday, May 4 starting at 3:10 p.m. in the Lapa. Our Intermediate Band students have been playing their instruments for two, three or more years and have advanced to complex arrangements challenging them to further develop their ability to express dynamics, demonstrate various articulations and balance in ensemble playing. The Choir students have been working this year on articulation and tone as well as singing songs in a variety of styles. We will celebrate both our Choir and Band students after the concert with a reception. We hope to see you there!

Remember, tomorrow is our annual Yard Sale. Come along and enjoy some great bargain buys and enjoy a coffee and a chat with community members.

Dates for your Diary

Friday May 4: Pretoria Parent Association Staff Appreciation at Pretoria Campus (final day)

Friday, May 4: Field Trip for Gr 8 to Pococks Beach Volleyball

Friday, May 4: Parent Meeting re MS CWW 2018/2019 in the Library Annex, 2:00 p.m.

Friday, May 4: Pretoria Band and Choir Concert in the Lapa, 3:10 p.m.

Saturday, May 5: Pretoria PA Yard Sale at 9:00 a.m. on the Pretoria Campus

Monday, May 7 – Friday, May 25: Measure of Academic Assessment (MAP) Window is open

Tuesday, May 8: Gr 6 Field Trip to Thorn Tree Bush Camp at Dinokeng Game Reserve from 8:00 a.m. to 1:45 p.m.

Wednesday, May 9: Pretoria PA Meeting in the Pretoria Parent Room at 11:30 a.m.

Thursday, May 10: Pretoria Sports Awards Night in the Lapa, 6:00 p.m.

Thursday, May 10: Field Trip Grades 6-8 Golf Elective at the Kimiad Golf Course

Thursday, May 10: Grade 8 Students visit JHB Campus, Transition Program

Friday, May 11: Pretoria Season 3 Co-Curricular Activities end

Friday, May 11: Parent Presentation on Substance Abuse by Sean Yauger, DEA Agent at 1:45 p.m. in the Library Annex

Friday, May 11: Pretoria MS Social, in the Lapa at 1:30 p.m.

Saturday, May 12: Special Grade 1 event @ Waterkloof Ridge Dog Park, 9:00 a.m. (see below for more details)

Monday, May 14: Field Trip Grades 6-8 Golf Elective at the Kimiad Golf Course

Thursday, May 17: Field Trip Grade 1 visiting Wet Nose

Friday, May 18 and Saturday, May 19: Pretoria Play in the Lapa, 6:30 p.m.

Tuesday, May 22: Field Trip Grades 6–8 Indoor Climbing Barn at Mooiplaats

Wednesday, May 23: Service Learning Celebration

Thursday, May 24: Field Trip Grades 6–8 Indoor Climbing Barn at Mooiplaats

Friday, May 25: Grade 8 Promotions Ceremony in the Lapa, 6:00 p.m.

Monday, May 28: Field Trip Grades 6-8 Squash Elective at Boardwalk Meander

Wednesday, May 30: Field Trip Grades 6-8 Squash Elective at Boardwalk Meander

Friday, June 1: MAP Presentation for parents - facilitated by Dr Robert Evans, Library Annex, 1:45 p.m.

Wednesday, June 6: ES and MS Report Cards released

Wednesday, June 6: Pretoria End of Year Assembly in the Lapa, 12:00 p.m.

Thursday, June 7: Pretoria MS Year-End Trip

Thursday, June 7: Pretoria Grade 5 Recognition Ceremony in the Lapa, 1:30 p.m.

Friday, June 8: Last day of School for Students. Early release, 1:30 p.m.


Board Update

The summary of the April 2018 AISJ Board of Directors meeting, as well as further information about the Board and its work, can be found Click here


MAP Testing

Measures of Academic Progress testing begins next week for Grades 3 to 8. Please see below here the schedule for the different grade levels. You may wish to visit this website to learn more about this adaptive assessment: On June 1st, as per our Dates for your Diary, Dr Robert Evans, our Director of Teaching and Learning will facilitate a MAP session for all of our parents.

Winter School

Our annual Winter School, open to students currently in EC to Grade 5, is open for registration. To access the required form please click here.  Please print, complete and return to the Office.


News from our Counselor

On Friday, May 11 we will have the privilege of hosting a parent presentation by DEA Agent Sean Yauger on Substance Abuse. If you have middle school children, you will find this presentation informative. Topics such as alcohol and drugs particular to the South African context, will be discussed. There will also be times for a Q&A. We hope to see you there. The presentation will take place in our Library Annex 1:45–2:45 p.m. Sean met with our 8th Grade students two weeks ago, and this session will include some of the content shared with students to help parents talk with their children about this important topic.


News from our Middle School:

MS Social

The last MS Social of the year will be held on Friday, May 11 from 1:30 – 4:30 p.m.


Grade 1 is Helping our Canine Community you can too!

Grade 1 students are collecting dog and cat food for an animal shelter called Wet Nose as part of their Service Learning unit. They are a non-profit organisation devoted to the rescue, rehabilitation and rehoming of abandoned, abused and neglected animals.

Please join us in the Waterkloof Ridge Dog Park on May 12 at 9:00 a.m. Bring your dogs and a picnic basket and enjoy the morning with us.

Please help Wet Nose by donating a tin or bag of dog/cat food. Once we have enough, we will take everything to Wet Nose.

Thank you!

P.S. You do not need to have pets to join us in the park.

Save the Date for Pretoria Grade 5 Recognition Ceremony

Pretoria 5th graders will be celebrating their completion of elementary school on June 7 at 1:30 p.m. Please save the date! Our program will include speeches, songs and the awarding of certificates. We will provide you with additional information closer to the date. See you there!


2018 Middle School Sports Awards

We are excited by another upcoming special event taking place on our campus: The MS Sports Awards. This is an invitation only event. For more details please contact Robyn Hall,



News From our PA

PA Officer Positions 2018-19

Are you ready for the PA Yard Sale?! Happening this Saturday, on campus from 9 - 11, please join us whether you wish to sell your used items or prefer to shop.  Email to reserve at table for R100.  Remember to bring friends and family (please accompany them at the entrance so they can obtain a visitor pass)!  Any unsold items can be left on campus and will be donated to charity in Mamelodi. 

We will hold our Annual General Meeting next Wednesday, May 9 at 11:30 in the Parent Room.  Elections for PA officer positions for 2018/2019 will take place and we encourage parents to attend.  Please consider joining the officer team!  Questions? Email Cindy Rowlands (PA President) at 

Elections will be held for the following positions:


·          Preside and maintain order at all meetings of the Pretoria PA.

·          Appoint special committees when required.

·          Represent the Pretoria PA, when required, at AISJ Board of Directors meetings.

·          Attend monthly meetings with the School Director.

·          Shall be an ex officio member of all Pretoria PA committees or can appoint another member as an ex officio member to attend in his/her place.

·          Provide a monthly report of all Pretoria PA activities to the School Board of Directors.

·          Develop an annual calendar for Pretoria PA activities in consultation with the School and represent the Pretoria PA on the Events Calendar Committee.

·          Work with the AISJ Johannesburg PA President to ensure collaboration and communication between the two organizations

·          Chair the AGM meeting.

·          Submit an agenda for the monthly meeting no later than one day before the scheduled meeting.

Vice President

·          Develop an annual calendar for Pretoria PA activities in cooperation with the Pretoria PA president.

·          In the absence of the President, perform duties of the office.

·          Represent the President upon her/his request.

·          Maintain and update the Pretoria PA By-laws.

·          Assume the duties of President, if a vacancy should occur, until a new President is elected, pursuant to Article VII, Sec 1 and Article V, Sec 4.

·          Oversee and manage all Pretoria PA approved projects.


·          Record the minutes of all Pretoria PA meetings and submit them to the President for approval no later than seven days after the meeting and to the entire board by no later than seven days before the next scheduled monthly meeting.

·          Maintain process documents and database for Pretoria PA purposes.

·          Create flyers and posters for Pretoria PA events.

·          Maintain Pretoria PA message board.

·          Create ad hoc hard copy information/newsletters when required.

·          Coordinate the Pretoria PA information article for the Izindaba.

·          In conjunction with the AISJ Communications and Marketing Department monitor information regarding the Pretoria PA included on the AISJ website including the posting of monthly minutes.

PA Treasurer

· Maintain all Pretoria PA funds and make disbursements in accordance with the approved budget.

·          Maintain complete and accurate records of accounts and budgets as outlined in the AISJ Financial Procedures Handbook

·          Present financial statements of all sections of the Pretoria PA at Pretoria PA open meetings and make available to AISJ Communications and Marketing Department for Pretoria PA information section of website.

·          Submit an annual Pretoria PA budget for the following school year at the February Pretoria PA meeting for Pretoria PA officers agreement and submit to the Finance Manager by the beginning of March for School Director’s ratification

·          Authorize all non-budget expenses up to R1500.00.

·          Authorize expense reimbursement requests.

·          Collaborate with Eagle Shop Coordinator to manage accounts, including authorization of purchases and stock taking.

·          Collaborate with Fund Raising Coordinator in the management of all cash at fundraising activities and events.

·          Maintain a petty cash box/fund for incidental expenses by Pretoria PA officers, up to R300.

·          Work with AISJ Finance Manager on reconciliation of any Pretoria PA expenditure/income. Authorize expense reimbursements as outlined in the operational procedures for this role as in the AISJ Financial Procedures Handbook.

·          Work with AISJ Finance Manager to review protocol between Pretoria PA and school accounts.

·          Collaborate with Eagle Shop Coordinator to maintain storeroom inventory.

PA Social Coordinator

·          Organize social and cultural trips for AISJ members, and attend all trips that are organized or find replacement to attend in his/her absence.

·          Organize any Pretoria PA events that are required e.g. Craft Fair.

·          Provide support for other Pretoria PA events

·          Liaise with Johannesburg Campus PA Social Coordinator and co-organize joint activities.

PA Welcome Coordinator

·          Organize a welcome coffee at the beginning of each term and a farewell coffee at the end of the school year.

·          Create a team of Country Representatives to represent a country or group of countries. Coordinate and organize food and volunteers for International Food Fair.

·          Insure all new families are contacted immediately upon arrival and placed in a “buddy system” in co-operation with the Admissions Coordinator.

·          Administer the “My School Card” program and accounts or appoint another member as an ex officio member to administer the program in his/her place.

PA Elementary School Coordinator

·          Act as a liaison between the Elementary School (room) parents, teachers and the Pretoria PA.

·          Work with the Pretoria Principal to identify room parents, for all classes, and hold meetings in order to explain the responsibilities/duties of the position.

·          Provide support to the room parents as needed.

·          Communicate regularly with the Pretoria School Principal.

·          Organize events for Elementary School.

·          Organize food and volunteers for Staff Appreciation Day.

PA Middle School Coordinator

·          Coordinate with the Pretoria Principal and Counselor regarding events and expectations throughout the year.

·          Communicate with the teachers who work with the Middle School Student Counsel.

·          Organize parent volunteers for any Middle School activities where they are needed.

·          Communicate with Middle School parents to keep them informed of dates and activities in the Middle School organized by the Pretoria PA.

·          Organize any Middle School events as required (e.g. Ice Skating Party, Back to School Social).

·          Organize food and volunteers for Staff Appreciation Day.

Eagle Shop Coordinator

·          Oversee the management of the Eagle Shop.

·          Maintain a stock of all products sold in the Eagle Shop and place orders in conjunction with the Treasurer when necessary.

·          Submit new products suggestions to the Pretoria PA officers for consideration and to the AISJ Communications Officer for approval.

·          Coordinate Eagle Shop Volunteers.

·          Liaise with the Johannesburg PA Eagle Shop Coordinator on new products, supplies, and stock.

·          Collaborate with Eagle Shop Coordinator to manage accounts, including authorization of purchases and stock taking.

·          Collaborate with Eagle Shop Coordinator to maintain storeroom inventory.


Best wishes for a lovely weekend,





Together we dare to imagine, inspire to succeed and courageously make a difference.

Together we dare to imagine, inspire to succeed and courageously make a difference.

Together we dare to imagine, inspire to succeed and courageously make a difference.

Together we dare to imagine, inspire to succeed and courageously make a difference.

Together we dare to imagine, inspire to succeed and courageously make a difference.

Together we dare to imagine, inspire to succeed and courageously make a difference.

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