JOB DESCRIPTION: ASSISTANT ACTIVITIES (EVENTS)

Campus: Johannesburg
Supervisor: Activities Coordinator
Start Date: ASAP
Closing Date: 18 February 2019

Position Overview:
Under the direction and supervision of the Activities Coordinator, the Assist Events Coordinator, will assist in running AISJ’s Activities Program. The Assistant Events Coordinator will assume general responsibility for development, organisation, and implementation of a high-quality events coordination activities (sports tournaments, performing arts showcases, model united nations, and other student co-curricular programs). Organizing and supporting international student trips, including the collection and tracking of documents and application of travel visas, will be a primary responsibility.


Qualifications:
• Matric Certificate
• Tertiary qualification in Events Management
• Degree in Business Administration will be an added advantage
• Valid Passport and understanding of Visa processes
• Advanced computer skills, MS Excel in particular
• Excellent written and verbal communication skills in English
• Knowledge of Sports and Tourism
• Experience in event management


Preferred skills and experience:
• A minimum of 3 years’ experience in Event Coordination
• Previous experience in the international or private school settings
• Ability to handle intense admin linked to events coordination
• Previous experience in organizing large multinational events
• Coordinating School or Sports events will be an added advantage
• Experience in using scheduling software system


Attributes:
• Attention to details, systems oriented, organized, analytical
• Strong administrative skills with ability to multi task and complete tasks
• Good communication skills in English and sound ability to communicate effectively across all levels
• Self-motivated, honest, high integrity, courteous and helpful
• The ability to function well under pressure, prioritize matters and act on them accordingly
• Able to work overtime as and when role and responsibilities require it
• Needs to be culturally aware with good ethics, problem solving and visionary thinking competencies
• Strong interpersonal skills with emotional intelligence
• Demonstrates follow through and complete tasks as assigned
• Ability to work extended hours during pick seasons
• Interpersonal effectiveness with all ages of children, teenagers and adults


Key Performance Indicators:
• Assist with general admin associated with events coordination
• Assist in the organization of the various sports events, including the tournaments
• Ensure updates and creation of Events Calendar and schedule
• Assist teachers, parents, and students with a myriad of requests
• Support the coordination of events through participation on the planning and execution of the events
Performance responsibilities:
As the member of the Activities Department, provide support to the activities Program, but not limited to:
• Ensure comprehensive and timeous administrative support to the department
• Assist in the process of ensuring that visas for students applied for and collected accordingly
• Assist in the travel arrangements for students and accompanying school staff members
• Develop, organize, implement and monitor a high quality Elementary, After-school Activities Program
• Assist with the organisation and running of AISJ tournaments and other school events
• Communicate with other schools create and then publish a games schedule for each athletic team
• Play a liaising role between the Activities Coordinator and other employees, students and parents
• Supervise students during bus duty each afternoon after ASAs has finished
• Identify and prioritise critical activities and manage work schedule to accomplish tasks
• Use discretion and maintain confidentiality where and when is required
• Create and update Activities Calendar and schedules
• Communicate and relay information clearly and concisely, both orally and in writing within the department, students and school at large
• Establish and maintain effective working relationships with other schools’ staff members and contribute to the team general well being
• Establish new routines and procedures with prescribed limits and develop recommendations regarding changes when necessary
• Assist teachers, students and parents with myriad of request
• Adjust work schedule assignments to meet changing workplace priorities
• Complete other duties as assigned by the Activities Coordinator or any other superior

School hours: 7:30 am to 4:00 pm Monday, through Friday (regular extended hours)

Contact: All interested candidates should submit their CV together with a letter of interest to Operations-Recruitment@aisj-jhb.com

Together we dare to imagine, inspire to succeed and courageously make a difference.


Together we dare to imagine, inspire to succeed and courageously make a difference.


Together we dare to imagine, inspire to succeed and courageously make a difference.

Together we dare to imagine, inspire to succeed and courageously make a difference.


Together we dare to imagine, inspire to succeed and courageously make a difference.


Together we dare to imagine, inspire to succeed and courageously make a difference.


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